Warner Bros. Scheduler & Administrator

Who are we?

Founded in 1859, The Corps of Commissionaires Management Limited, now Corps Security, was a business initially built to provide employment for ex-servicemen on return from the Crimean War.

By sticking true to our values of ‘loyalty, integrity, service’, we have become the UK’s most established and respected specialist security services provider.

Who are we looking for?

The Scheduling & Administration Coordinator will play a key role in supporting the smooth running of operations by managing scheduling activities, coordinating events, handling administrative tasks, and ensuring accurate data capture. This role requires strong organisational skills, excellent communication, and the ability to work proactively in a fast‑paced environment.

You will work 45 hrs/pw Monday to Friday from 08:00-17:00. This will be a hybrid set up so you may work from home but you will be required to be at Leavesden site once a week - depending on operational needs.

What we offer:

We are a recognised Real Living Wage Foundation partner and Social Enterprise. We offer a wide range of industry leading benefits, including:

• Paid Lunch Break
• Company sick pay scheme
• Paid SIA license renewals
• Enhanced Family Leave Pay
• Cycle to Work Scheme
• High staff discounts & rewards scheme
• Access to Digital GP
• Excellent pension scheme
• Death in Service - £5000
• Recruitment bonus scheme
• New business lead scheme 
• Employee assistance programme

What you will need:

• Excellent communication skills and a strong customer focus.
• Confidence and ability to establish and maintain good and effective working relationships at all levels.
• Experience with scheduling or coordination roles (preferred but not essential).
• Ability to work independently and manage multiple priorities.
• Ability to work to deadlines, multitasking and working under pressure.
• Excellent IT Skills including Microsoft Software Packages (e.g. Excel)
• Able to achieve vetting to BS7858 Standards

What are you going to do:

• Manage daily and weekly scheduling requirements across the team
• Coordinate staff rotas, shift changes, and availability updates.
• Ensure schedules are communicated clearly and in a timely manner.
• Support the planning and coordination of internal and external events.
• Liaise with relevant stakeholders to confirm logistics, timings, and resource needs.
• Prepare, process, and track Purchase Orders (POs).
• Maintain accurate records, logs, and documentation.
• Capture and input data into relevant systems with a high level of accuracy.
• Provide note taking support during meetings and distribute minutes/actions.
• Assist with general administrative duties to support the wider team.
• Act as a point of contact for scheduling queries and administrative requests.
• Build strong working relationships with internal teams and external partners.
• Ensure clear, professional communication at all times.

*Please Note: These are the key elements of the role and a full job description will be provided*

Diversity is important to Corps Security; we believe that each individual has unique talents to contribute to the business. We believe that creating an inclusive environment in which individuals are valued is fundamental to our business success and we are committed to working towards achieving this.

Corps Security adheres to the principles of Equal Employment Opportunities (“EEO”) benefits both the Company and its colleagues. EEO assists colleagues to develop to their full employment potential while the Company benefits from having a diverse, inclusive, and enthusiastic workforce.

Corps Security is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview where their previous employer was the armed forces and who meet the minimum requirements for the position.

Under the current data protection legislation, we are required to notify you, as a candidate for employment with Corps Security, of certain information. Please go to our website www.corpssecurity.co.uk - ‘career’ section and familiarise yourself with the Privacy Notice (Recruitment). Please ensure you are happy with the content, before applying for one for our jobs.